The new NHS 10-year plan launched on 7 January states all patients in England will have access to a “digital first primary care offer”, such as GP online consultations, by 2022/23. Online consultations have the potential to improve patient access and reduce face-to-face contacts, freeing up GP time. But research led by NIHR CLAHRC West and the Centre for Academic Primary Care at the University of Bristol found that unless these systems are carefully implemented, they won’t yield the benefits policymakers are hoping for.
The researchers, in collaboration with the One Care Consortium, conducted the largest UK study of online consultations to date. The study examined the effectiveness, acceptability and impact of implementing a GP online consultation system (eConsult) in 36 GP practices in Bristol, South Gloucestershire and North Somerset.
Patients access the eConsult system via their GP practice website. Patients who want help for a specific condition are given options to access self-help information, learn about pharmacy treatments or contact NHS 111. Patients can also submit their symptoms via an online form, creating an ‘e-consultation’. For any urgent symptoms identified during the eConsult process, patients are signposted to their practice, emergency services or NHS 111.
The research found:
Over half of all patients using the system were aged 25–44 years. The oldest patient using the system was 90 years old. Most online consultations were completed during GP practice opening hours.
More than a fifth of all online consultations were for ‘administrative reasons’ such as fit notes, repeat prescriptions or test results. The next most common reason related to infections followed by musculoskeletal issues such as back or knee pain. In almost a third of cases the patient had consulted about the same issue within the previous six months. Most patients (66%) received a response within two days.
The staff cost of dealing with an online consultation was higher compared to a standard GP face-to-face consultation. The cost was driven mainly by the time needed for a GP to triage the e-consultations and that 70% of online consultations resulted in a face-to-face (38%) or telephone (32%) consultation with a GP, which could duplicate workloads. A face-to-face consultation was more likely for patients presenting a new condition.
Staff felt that online consultations worked well for straightforward queries such as prescriptions, fit notes and follow-up from previous consultations. These enquiries didn’t need direct contact between the patient and the GP.
GPs often needed to see or speak to the patient when patients had multiple symptoms, had conditions which were new and complex, or GPs weren’t able to interpret patients’ symptoms from the written information provided.
Patients satisfaction with the system was high with most (81%) likely to recommend the system to others, while 76% said they would use the service again instead of booking a face-to-face appointment.
Patients were usually dissatisfied with the system because of:
While some patients used the system to try and save time for themselves and their GPs, some used online consultations when they couldn’t get a timely face-to-face appointment.
Online consultations need careful marketing. Online consultations cannot replace face-to-face consultations when diagnosing new or complex symptoms. Practices should consider marketing their system to encourage patients to use online consultations for routine enquiries or follow-up advice and discourage use for more complex enquiries where a face-to-face appointment will probably be needed.
Online consultation systems need to be carefully implemented. GPs who are familiar with the patient and their condition may be better placed to respond to an online consultation, as they might be more aware of the patient’s care needs and ensure continuity of care. Also, when an online consultation was followed up with a face-to-face appointment, if the GP who initially read the online consultation sees the patient, the consultation could be quicker and more focussed. Practices should, where possible, consider which GPs undertake online and follow-up face-to-face consultations.
Make sure the patient knows what’s happening. Whilst most patients were satisfied with their online consultation, 14% said that after a week, they still hadn’t heard back from the practice about their online consultation. Communication channels need to be robust, to make sure that all patients know what’s happening in a timely way following their online consultation.
If a GP practice is using an online consultation system, it could be improved by:
Dr Jeremy Horwood, of NIHR CLAHRC West and the Centre for Academic Primary Care at the University of Bristol, said:
“Online consultations may have value for some patients, such as straightforward medical enquiries, but they cannot replace face-to-face consultations in situations which are more complex. There is a central government drive to move to these systems, which is a key part of the NHS 10-year plan. But our research shows they need to be carefully implemented and effectively marketed to yield the benefits that politicians are hoping for.”